Effective as of February 11, 2020.

This Privacy Policy describes how Konexions, Inc. (collectively, “ Konexions,” “ we,” “us,” or “our”) collects, uses, shares and protects your personal information if you visit our online platform managing our program (“Konexions Platform”), our web sites or our other online platforms that link to this Privacy Policy (collectively, the “Services”), contact us, receive our communications, or attend our events.

This Privacy Policy does not govern web sites of other parties to which we may provide links, as Konexions is not responsible for, and cannot control the privacy practices or content of, those sites.

We do respect your privacy. To demonstrate our commitment to fair information practices, we have adopted these privacy guidelines. We do, however, urge you at all times to use caution when providing your personally-identifiable information and suggest that you read the Federal Trade Commission’s suggested safety precautions for Internet surfing, which can be found by clicking on www.ftc.gov.

 

Personal Information We Collect

Information you provide to us.   Personal information you provide to us through the Services may include:

  • Profile information, collected during sign up, registration and/or use of the Services, such as your name, email address, organization name, title, password, mailing address, phone number, and other information you choose to share in your profile, purchasing responsibilities, organization information, professional certification, and any account preferences for the Services.
  • Device Information, such as IP addresses, type of device, operating system type and version, device settings, application IDs, unique device identifiers and crash data.
  • Feedback or correspondence, such as information you provide when you contact us with questions, feedback, requests for support, or otherwise correspond with us.
  • Usage information, such as information about how you use the Services and interact with us, including information you provide when you use any interactive features of the Services.
  • Marketing information, such as your preferences for receiving communications about our products, activities, and publications, and details about how you engage with our communications.
  • Other information that we may collect that is not specifically listed here, but that we will use in accordance with this Privacy Policy or as otherwise disclosed at the time of collection.

Cookies  and Other Information Collected by Automated Means

We, our service providers, and our business partners may automatically log information about you, your computer or mobile device, and activity occurring on or through the Services. The information that may be collected automatically includes your computer or mobile device operating system type and version number, manufacturer and model; device identifier; browser type; screen resolution; IP address; and information about your use of and actions on the Services, such as pages or screens you viewed, how long you spent on a page or screen, navigation paths between pages or screens, information about your activity on a page or screen, access times, and length of access.

This information is used only to operate and improve the service. We do not use third party tracking or analytics, or collect data for the purposes of user tracking or advertising. See our Cookie Policy below for more information.

 

How We Use Your Personal Information

We use your personal information for the following purposes and as otherwise described in this Privacy Policy or at the time of collection:

To operate the Services.   We use your personal information to:

  • provide, operate, and improve the Services;
  • establish and maintain your user profile on the Services;
  • communicate with you by service notices, email, regular mail or phone about the Services, including by sending you announcements, updates, special offers, security alerts, and support and administrative messages;
  • understand your interests and personalize your experience with the Services;
  • provide support and maintenance for the Services; and
  • respond to your requests, questions and feedback.

For research and development.   We analyze use of the Services to improve the Services and to develop new products and services.

For compliance, fraud prevention, and safety.   We may use your personal information and disclose it to law enforcement, government authorities, and private parties as we believe necessary or appropriate to: (a) protect our, your, or others’ rights, privacy, safety, or property (including by making and defending legal claims); (b) enforce the terms and conditions that govern the Services; and (c) protect, investigate, and deter against fraudulent, harmful, unauthorized, unethical, or illegal activity.

With your consent.   In some cases we may specifically ask for your consent to collect, use, or share your personal information, such as when required by law.

To create anonymous data.   We may create aggregated and other anonymous data from your personal information and other individuals whose personal information we collect.  We make personal information into anonymous data by removing information that makes the data personally identifiable to you.  We may use this anonymous data and share it with third parties for our lawful business purposes, including to analyze and improve the Services and promote our business.

Sensitive personal information.   We ask that you not provide us with any sensitive personal information (e.g., social security number, government-issued identification, payment card information, health, biometrics or genetic characteristics, or criminal background) on or through the Services, or otherwise to us.

 

How We Share Your Personal Information

We do not share your personal information with third parties without your consent, except in the following circumstances or as otherwise described in this Privacy Policy:

Service providers.  We may share your personal information with third-party companies and individuals that provide services on our behalf or help us operate the Services (such as customer support, hosting, analytics, email delivery, marketing, and database management services).  We may also share your personal information with those third-party group purchasing organizations with which Konexions has a contract to offer products or services through such organizations’ group purchasing programs (“Affiliates”).  These third parties may use your personal information only as authorized by their contracts with us and for the sole purpose of providing services to Konexions.  For example, our hosting company is currently AWS.  Their privacy policies are here .

GPO Affiliates.  Konexions has entered into contracts with GPO Partners & Affiliates (defined below) who have group purchasing contracts directly with certain suppliers.  Products and services from certain suppliers available through the Konexions program must be purchased under the group purchasing contracts of these GPO Affiliates.  Accordingly, if you request to purchase such products and services we may also share your personal information with those GPO Affiliates for the purpose of conducting the transaction you request.  These GPO Affiliates may use your personal information that we provide to them only as authorized by their contracts with us and for the sole purpose of providing services to Konexions, such as tracking and reporting administrative fees to Konexions.   However, , you may be required to accept directly the terms of service of such GPA Affiliates and provide personal information directly to the GPO Affiliates.  In such circumstances, Konexions is not responsible for, and does not control, the use, storage, protection or disclosure of personal information the GPO Affiliates collect from you directly, and you should review the terms of service and privacy policy of such entities.  “GPO Affiliates” means those third-party group purchasing organizations with which Konexions has a contract to offer products or services through such organizations’ group purchasing programs.

Professional advisors. We may disclose your personal information to professional advisors, such as lawyers, bankers, auditors, and insurers, where necessary in the course of the professional services that they render to us.

For compliance, fraud prevention and safety. We may share your personal information for the compliance, fraud prevention and safety purposes described above.

Government Requests.  Law enforcement will have access to data only as ordered by a duly-authorized warrant.  Nothing in this policy is intended to limit any legal defenses or objections that you may have to a third party or government request to disclose your information.

 

Our Security Practices

The security of your personal information is important to us.  We employ a number of organizational, technical and physical safeguards designed to protect the personal information we collect. However, security risk is inherent in all internet and information technologies and we cannot guarantee the security of your personal information.

Examples:

  • All systems are hosted by cloud providers with industry-standard access controls.
  • All content in the Konexions Platform is transmitted over an encrypted transport layer using best-practice industry standard encryption (TLS).
  • All content stored on Konexions Platform systems is accessible only by authenticated users on the platform and authenticated Konexions employees performing support, system maintenance, data aggregation or analytics, or development.

 

Retention of Personal Information

We retain personal information where we have an ongoing legitimate business need to do so (for example, to provide you with a service you have requested; to comply with applicable legal, tax or accounting requirements; to establish or defend legal claims; for fraud prevention; or to identify and report security incidents).  When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.

Examples of Specific Practices:

Konexions Platform Content: Until the content is deleted in the Services

User Details: As long as that user account exists

Device Information: As long as that device remains logged into the Konexions platform

Usage Information: 90 days in complete form; 12 months in aggregated statistics

 

Your Choices

In this section, we describe the rights and choices available to all users.

Access, update, or delete your information.  If you have registered to use the Konexions Platform, it provides you with the ability to manage your personal data, including correcting and/or deleting it.

Cookies & browser web storage.   For information on how to disable cookies and similar technologies used in the Services, see our Cookie Policy below.

Do Not Track.   Some Internet browsers may be configured to send “Do Not Track” signals to the online services that you visit.  We do not track users between sites for any users regardless of your DNT setting.

Choosing not to share your personal information. Where we are required by law to collect your personal information, or where we need your personal information to provide the Services to you, if you do not provide this information when requested (or you later ask to delete it), we may not be able to provide you with the Services.  We will tell you what information you must provide to receive the Services by designating it as required at the time of collection or through other appropriate means.

 

Other Sites, Mobile Applications, and Services

The Services may contain links to, or content or features from other websites and online services operated by third parties. These links are not an endorsement of, or representation that we are affiliated with, any third party. In addition, our content may be included on web pages or in mobile applications or online services that are not associated with us. We do not control third-party websites, mobile applications, or online services, and we are not responsible for their actions.

Other websites and services follow different rules regarding the collection, use, and sharing of your personal information.  We encourage you to read the privacy policies of the other websites and mobile applications and online services you use.

 

International Data Transfers

We are headquartered in the United States and store data and have service providers all in the United States as of the date of this policy.  Accordingly, if you are located outside the United States, your personal information may be transferred from your province or country to the United States, where privacy laws may not be as protective as those in your province or country.

 

Children  

The Services are not directed to, and we do not knowingly collect personal information from anyone under the age of 18.  If we learn that we have collected personal information of a child without the consent of the child’s parent or guardian, we will delete it.  We encourage parents with concerns to contact us.

 

Changes to this Privacy Policy

We may amend this Privacy Policy at any time by posting the amended version on the Services and indicating the effective date of the amended version. In all cases, your continued use of the Services after the posting of any modified Privacy Policy indicates your assent to the amended Privacy Policy.

 

How to Contact Us

If you have any questions or comments about this Policy or Konexions’ privacy practices or to exercise your rights under applicable law, email us at info@konexions.com.

 

Your California Privacy Rights

Under California law, California residents are entitled to ask us for a notice identifying the categories of personal customer information that we share with certain third parties for their direct marketing purposes, and providing contact information for such third parties. If you are a California resident and would like a copy of this notice, please submit a written request to us via email at info@konexions.com. You must put the statement “Your California Privacy Rights” in your request and include your name, street address, city, state, and ZIP code. We are not responsible for notices that are not labeled or sent properly, or do not have complete information.

California has recently passed legislation known as the California Consumer Privacy Act (“CCPA”) regarding privacy rights.  That law is still evolving and the terms of this section will be updated to reflect changes in the law.

We are making our best attempt at interpreting it as of the date of this policy.  If the CCPA is applicable to you in its current form, you have the right to:

  1. know the categories of personal information collected about you and its sources and business purpose;
  2. know whether your personal information is sold or disclosed, and to whom;
  3. opt out of the sale of your personal information;
  4. access and then delete your personal information; and
  5. equal service and price (non-discrimination) if you exercise your privacy rights.

“Personal Information” is defined to include information that identifies, relates to, describes, or is capable of being associated with a particular consumer or household. This includes (among other types of personal information) IP addresses, geolocation data, biometric information, and “unique identifiers” such as device and cookie IDs, Internet activity information like browsing history, commercial information such as products or services purchased or consuming histories or tendencies, and characteristics concerning an individual’s race, color, sex (including pregnancy, childbirth, and related medical conditions), age (40 or older), religion, genetic information, sexual orientation, political affiliation, national origin, disability or citizenship status. Inferences drawn from personal information “to create a profile about a consumer reflecting the consumer’s preferences, characteristics, psychological trends, preferences, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes” are also considered “personal information.”

Contact us at info@konexions.com  to exercise your CCPA rights.

Thank you for reading this privacy policy. Please send any questions or comments to info@konexions.com.

 

Cookie & Browser Web Storage Policy  

What are cookies and browser web storage?

Cookies are small data files that are placed on your computer or mobile device when you visit a website.  Cookies serve different purposes, like helping us understand how a site is being used, letting you navigate between pages efficiently, remembering your preferences and generally improving your browsing experience.

Browser web storage, also known as locally stored objects (“LSOs”), is used for similar purposes as cookies. Browser web storage enables the storage of a larger amount of data than cookies.

Your web browser will provide functionality to clear your cookies and web storage.

Your choices

Most browsers let you remove or reject cookies and browser web storage.  To do this, follow the instructions in your browser settings.  Many browsers accept cookies by default until you change your settings.  Please note that if you set your browser to disable cookies, the Services may not work properly.

For more information about cookies, including how to see what cookies have been set on your computer or mobile device and how to manage and delete them, visit www.allaboutcookies.org.  If you do not accept our cookies, you may experience some inconvenience in your use of our Services.

For more information about how we collect, use, and share your information, see the Privacy Policy above.

Changes

Information about the cookies we use may be updated from time to time, so please check back on a regular basis for any changes.

Questions

If you have any questions about this Privacy Policy, please contact us at info@konexions.com